Plan necessary meetings

The administration of a call will necessarily require the exchange of information among all agencies, such as the results of national/regional eligibility checks. This can be done through web-based proposal management tools and/or meetings (physical/virtual). Experience shows that personal meetings are still a relatively effective way of reaching agreements, especially for large networks.

Communication could be required at the following call milestones:

• Eligibility checks
• Consensus on results of the pre-proposal phase and invitations to the full proposal phase
• Consensus on results of the full proposal phase and on ranking list of recommended proposals
• Information on the time frame for setting up national/regional grant agreements
• Monitoring of call implementation
• Monitoring of funded projects

The meetings are ideally planned already during the setting up of the time frame in order to ensure the availability of all call participants.