Financial Issues

Currently there are no drafts of the Partnership Agreements available. This page will be updated as soon as there is more information available. The existing suggestions are summarised below for each of the partnership types.

Co-programmed Partnerships

The financial rules are not fixed yet. The following is a summary of the current discussion:

Principles

A Contractual Arrangement / Memoranda of Understandings will be signed in which the objectives, key performance and impact indicators, and outputs to be delivered, as well as the related commitments for financial and/or in-kind contributions are agreed. Activities have to be agreed on an annual basis in the Annual Work Plan/Activity Plan to ensure that they are in the scope of the partnership.

Commitments and Contributions

The European Union budget is implemented in the Horizon Europe Work Programme.

The activities from participating states in co-programmed partnerships are implemented under the responsibility of each country. Participating states report on the implementation of activities with simplified reporting on the costs of implementation. The value of commitments and contributions are estimates.

Examples for financial and in-kind contributions from Member States:

  1. Financial contributions
    A transnational (or national) call for proposals is organised and the national/regional funding allocated to applicants (beneficiaries) counts as financial contribution.
  2. In-kind contributions
    A research-performing organisation in the partnerships is implementing R&I activities that are financed by its institutional funding and the costs of implementing these activities count as in-kind contributions.

Co-funded European Partnerships

The financial rules are not fixed yet. The following is a summary of the current discussion:

Principles

In the Programme Co-fund grant agreement between the Commission and the consortium of beneficiaries all rules will be fixed. Activities are described in the description of activities and further detailed per year in the Annual Work Plan/activity plan. The overall budget of the co-fund action and the Union contribution are defined in the grant agreement for the full duration of the partnership. Beneficiaries to the Grant Agreement carry out activities and report their costs and the Union contribution reimburses part of these costs. The reimbursement rate (usally 30%) is defined in the grant agreement and applies to all activities and partners. The consortium manages the Union contribution and decides (in their consortium agreement) on the allocation to activities and partners. Thus, the consortium decides internally on the allocation of Union funding - this is not defined by the Commission.

Financial contributions stemming from Cohesion Policy funds, EMFF and EAFRD might be considered as a contribution of the participating Member State.

Commitments and Contributions

Member States design a common programme to be implemented under their responsibility. This programme pools national funding/resources with co-funding from the European Union. The European Union contribution is based on the eligible costs reported based on the Horizon Europe Grant Agreement. The non-reimbursed eligible costs are the contributions from the participating states.

3 models might be used:

  • Research and Innovation activities addressed by calls for proposals
  • Research and Innovation activities directly implemented by the beneficiaries in the Grant Agreement
  • In exceptional cases: Hybrid approach, involving research funders and governmental (research) organisations as core partners of the partnership

Examples for financial and in-kind contributions from Member States:

  1. Financial contributions
    A transnational (or national) call for proposals is organised; the funding allocated to applicants (beneficiaries at national level) counts as financial contributions (cost category “costs of providing financial support to third parties”).
  2. In-kind contributions
    In general, the reported and non-reimbursed costs of implementing these activities can count as in kind contribution.
    In the model “Research and Innovation activities directly implemented by the beneficiaries in the Grant Agreement” it is the research performing organisations in the consortium that are implementing R&I activities and they finance them through their institutional funding.

Institutionalised Partnerships based on Article 185/7

The financial rules are not fixed now. The following is a summary of current discussion:

Principles

The activities in Institutionalised European Partnerships based on Article 185/7 are managed by dedicated implementation structure (Article 185) or Joint Undertakings (Article 187). The Activities are defined in the Decision of the European Parliament and Council (Article 185) or in the Council regulation (Article 187), and are further detailed per year in the Annual Work Plan. Implementation of activities and costs are reported to the European Commission. Rules for Participation of Horizon Europe apply by default, any (well justified) derogation has to be identified in the basic act.

Commitments and Contributions

Financial and/or in-kind contributions from partners other than the Union is compulsory and will at least be equal to 50% with the possibility to reach up to 75% of the aggregated European Partnership budgetary commitments.

The financial contribution will be centrally managed (except in duly justified cases) and the Horizon Europe rules for participation will apply by default.

Examples for financial and in-kind contributions from Member States:

  1. Financial contributions
    National/regional funding paid to successful applicants in transnational calls for proposals as well as the contributions paid for the administration of the partnership.
  2. In-kind contributions
    The reported costs of the partnership activities (minus any funding from the partnership) count as in-kind contributions.
    Activities of governmental research organisations (e.g. national metrology institutes) included in the annual work programme.

Related Files

Draft Factsheet Financial Management for co-funded European Partnerships

Supporting document on the financial management with concrete examples for the calculation.

Last Change: 16/09/2020
Publisher: ERA-LEARN

Category: Manual

More ... Less ...

Draft Factsheet on In-Kind Contribution for European Partnerships

Supporting document on the calculation of in-kind contribution for the commitments in European Partnership Initiatives.

Supporting document on the calculation of in-kind contribution for the commitments in European Partnership Initiatives.

 

Last Change: 16/09/2020
Publisher: ERA-LEARN

Category: Manual

More ... Less ...