Summary of the Rules to be followed

Co-funded European Partnerships as well as Programme co-fund actions are defined in the Horizon Europe rules for participation and dissemination. Furthermore, in the Horizon Europe General Annexes, the Model Grant Agreement and the Proposal Template more details are given, which are summarised below by ERA-LEARN using this documents:

  • Maximum grant amount: 30% or 50% (Only partnerships who will perform the majority of their reserach activities themselves (so not through calls) will be granted 50% funding rate.)
  • Consortium: at least one independent legal entity established in a Member State; and at least two other independent legal entities, each established in different Member States or Associated Countries. Furthermore the programme of activities needs to be established or implemented by legal entities managing or funding R&I programmes, other than EU funding bodies. Third countries can also take part in these partnerships (openness principles) as associated partners (MAG 9.1). This means they do not sign the GA and don‘t receive EU funding, but can participate if they can fund their activities entirely. The List of Participating Countries in Horizon Europe shows those countries that are already associated to Horizon Europe (eligible for funding) and third countries that will be automatically eligible to receive funding without association. Countries that are not on this list can receive EU funding only in exceptional circumstances. Countries that may benefit from the provisions of the transitional arrangement on Candidate Associated Countries needs to be treated accordingly, i.e. as if they were associated already at the time of submitting the proposal.
  • Possible Activities: networking and coordination; research; innovation; pilot actions; innovation and market deployment; training and mobility; awareness raising and communication; and dissemination and exploitation. It may also provide any relevant financial support, such as grants, prizes and procurement, as well as Horizon Europe blended finance or a combination thereof.
  • Page Limit for Proposal unless provided otherwise in the specific call conditions: 70 pages
  • Project plan (proposal)
    • needs to include distinct work packages for the activities related to the co-funded call (if applicable) and/or additional activities (if applicable)
    • needs to include dedicated deliverable(s), with the following elements:
      - the ranking list(s) of the projects;
      - the observers' report on the evaluation;
      - the joint selection list of the projects to be funded, and from each consortium partner participating in the joint call, a formal and duly signed commitment on availability of funds for the selected projects.
    • The consortium needs to foresee at the end of the evaluation of the cofunded call and at the end of the project, deliverables with details about the co-funded projects (using a template allowing for transfer to Commission IT system)
  • In the proposal the maximum amount of financial support to a third party (grant beneficiaries under national funding rules) and the criteria for determining the exact amount under national funding rules needs to be specified.
  • Conditions for the call:
    • projects must publish their open calls widely and adhere to EU standards of transparency, equal treatment, conflict of interest and confidentiality;
    • all calls for third parties and all calls that are implemented by third parties must be published on the Funding & Tenders Portal, and on the beneficiaries’ websites;
    • the calls must remain open for at least 2 months;
    • if submission deadlines are changed, this must immediately be announced and registered applicants must be informed of the change;
    • measures to avoid potential conflicts of interest or unequal treatment of applicants must be ensured (notably through appropriate communication/exchange of information channels and independent and fair complaints procedures)
    • projects must publish the outcome of the calls without delay, including a description of third-party projects, the date of the award, the duration, and the legal name and country;
    • the calls must have a clear European dimension. Further conditions may be stipulated in the specific conditions for the topic
    • Minimum criteria for the selected transnational projects:
      • for multi-beneficiary projects (including multi-participant projects): the projects supported must be transnational, involving at least two independent legal entities from two different EU Member States or Horizon Europe associated countries as recipients of the financial support and may also include legal entities established in a non-associated third countries not receiving financial support
      • for mono-beneficiary projects (multi-participant projects): the projects supported must be transnational, involving one legal entity established in an EU Member State or Horizon Europe associated country as recipient of the financial support and one legal entity established in a non-associated third country not receiving financial support
  • selection procedure:
    • use the standard Horizon Europe award criteria selection criteria
    • projects must be selected following a joint transnational call for proposals
    • beneficiaries must make the selection through a two-step procedure:
      • Step 1: review at national or transnational level (including national eligibility checks)
      • Step 2: single international peer review
        • proposals must be evaluated with the assistance of at least three independent experts
        • proposals must be ranked according to the evaluation results and the selection must be made on the basis of this ranking
        • the selection procedure must be followed by an independent expert observer, who must make a report

Where the financial support is implemented through implementing partners, the beneficiaries must:

  • ensure that the partners comply with the same rules, standards and procedures for implementing the financial support
  • implement effective monitoring and oversight arrangements towards the partners, covering all aspects relating to the action
  • ensure effective and reliable reporting by the partners, covering the activities implemented, information on indicators, as well as the legality and regularity of the expenditure claimed
  • ensure that the partners provide that the bodies mentioned in Article 25 (e.g. granting authority, OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards the final recipients where the call conditions restrict participation or control due to strategic assets, interests, autonomy or security reasons: apply the restrictions set out in Annex 5 mutatis mutandis to the final recipients and their results.