In order facilitate a complete and easy to handle type of data collection often a jointly developed questionnaire is used. It must address all relevant issues in question. The concerted questionnaire is disseminated among the partners to answer the questions.
The questionnaire may contain the following categories with a number of questions for each of the topics as desired:
- Policies, strategies at national / regional level
- Organization level
- Programme Level (the programme potentially deployed in a future joint call)
- programme description & characteristics
- formal eligibility criteria
- supported project types
- application/submission requirements
- evaluation procedures & schedule
- monitoring/reviewing modalities
- Future joint calls & programme
- Scientific / economic landscape of the research area
An exhaustive example of this a questionnaire in the biotechnology field is found here
After having obtained the filled questionnaires from all partners, the raw data can be made available for the partners already, but a structuring and compilation of data is recommended. In order to achieve a concise data presentation the raw data can be visualised in a set of graphs and tables. The data collection can be hosted in the intranet within the corporate ERA-NET website.
It should be routinely updated and amended with information on new partners (if applicable). The information can further be used to allow identifying possibilities and barriers for joint activities and joint trans-national calls.
The main reason to collect these data is reflected in its use:
- To learn about the programmes of other partners, and to use this information to concept the joint call.
- To learn about thematic priorities within the consortium programmes, and to use the information when finding a joint call topic.
- To learn about the national/regional research funding politics, and to use this information when drafting a joint research agenda.
- To learn about processes of other partner's programmes and to use this information for benchmarking "best practices".
It is strongly recommended to use these data also in the communication to applicants to highlight any particularities of national/regional programmes which are different from those of the joint call. They should be made highly visible (e.g. in a table or factsheet in the call guidelines).
These aspects may affect national/regional duties of applicants and/or timelines, or concern eligibility of beneficiaries and restrictions on programme scope within these programmes.